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The Office of Library Services has recently seen an uptick in reported problems with ebrary titles showing up in the CUNY Catalog and not showing up in OneSearch. We have been in communication with the vendors (ebrary and Ex Libris) and think we have identified the problem.
In a nutshell, for subscribing to ebrary Academic Complete, we were given access to two complimentary collections: College Complete and Public Library Complete. These titles appeared in the ebrary platform but were never activated in the Primo Central Index (PCI) or SFX for discovery in OneSearch. We activated the collections in both places last week (on 2/15/17) and that seemed to have resolved most of the reported access problems—but not all of them. There are still some titles not showing up in OneSearch.
In talking to the ebrary vendor, we found that there are fewer titles in the SFX targets than there are in the collections: College Complete is short 1200 titles and Public Library Complete is short 1900 titles. They think that there was some problem with a metadata file sent to SFX and they are trying to resolve this issue. They have assured us this is a priority (as this would affect all College Complete and Public Library Complete subscribers who use SFX as their link resolver, not just CUNY). Once this is resolved, all centrally-licensed ebrary titles will appear in the OneSearch platform.
In the meantime, we may also be missing MARC records for these complimentary collections. We’ve been receiving monthly additions to these collections but they have been in the batches with the Academic Complete records and, again, we believe the numbers of records do not match up with the numbers in the SFX targets. We will work with the vendor on this as well; however, we think this will take more time and, in the meantime, are making the discoverability of these titles in OneSearch a priority.
Here it is: version 2.0 of our new OLS Dashboard:
You can enter the OLS Dashboard from the link above or go directly to a full view of any of the included graphs via the links below:
Information about the source data for each of the graphs is displayed at the bottom of the individual graph page, not on the overview/dashboard page.
Try these features:
- Click on a legend point in any of the graphs. This will offer a popup window with 2 options: “Keep Only” and “Exclude.” Selecting one of these options will filter the information only in this single graph, changing it to display only the selected data. Note, however, that the static 0-300K vertical axis makes it difficult to see individual school data.
- There is an “Undo” option at the bottom-left of the page to remove a single filter action. Use the “Reset” option to remove multiple filtering steps at once.
- Double-click on any graph to zoom in on the data. Once that is done, a “Home” button appears to take you back to the original view. The “Undo” and “Reset” buttons also work on these changes.
OLS is currently using Tableau Public’s free service to bring you this information. (Check the Tableau Public Status page if you can’t get to our OLS Dashboard.)
[Note that this blog post was updated on 27 April 2016 to point to v2.0 of the OLS Dashboard. The image at the top is still the original v1.0 OLS Dashboard.]
The CUNY-wide licensed ebook titles of the Palgrave Connect collection are now active in SFX and can be discovered in Primo.
In SFX, 6,491 portfolios are active for all of CUNY in the PALGRAVE_CONNECT_EBOOKS_COMPLETE target.
A few weeks ago, we (OLS staff) discussed ways in which the impact of Primo on other systems and environments could be illustrated.
A good place to start with is SFX, since it’s so heavily involved in creating fulltext links in Primo. So one way to measure Primo’s impact on SFX is to count the number of OpenURLs generated by Primo (either through “View Online”, or through the menu under “Other Options”) and compare them to other providers/generators of OpenURLs.
In FY 14/15, the top 5 providers were Primo, bX, Ebsco, Google, and Gale (For the remaining providers, the numbers drop significantly). Here’s a table with the number of OpenURLs generated each month by each provider:
bX Ebsco Gale Google Primo Other July-14 3052 14185 6990 6847 308 9672 August-14 1147 7512 1571 5821 859 12186 September-14 4477 25903 3289 10940 19302 25912 October-14 10651 44538 8009 16150 63698 35567 November-14 12934 49530 11050 17189 97932 25718 December-14 9506 31664 7530 15206 86557 19483 January-15 2583 9595 2030 6925 22495 12034 February-15 6194 24143 3317 9526 49877 17518 March-15 12127 41397 7257 15032 96998 24205 April-15 11756 40696 8220 14330 103400 23534 May-15 10033 33960 7951 13107 99598 18721 June-15 3494 14075 1955 7026 28637 11702 TOTAL OpenURLs: 1538333
I thought the best way to show the behavior over time is to use an area chart, because it shows how values (# of requests) change over time for different categories (OpenURL “generators”):
Since it’s implementation at the end of August 2014, Primo has quickly taken over a large share of the OpenURLs resolved by SFX, at a small expense to the other providers, but not by much. It actually looks as if the percentage of requests for the other main providers has remained relatively stable
The same chart in absolute numbers looks like this:
So it looks as if Primo has taken over a large share of the OpenURL requests, but not so much by taking them “away” from other providers but by simply increasing the number of OpenURLs.
The total number of SFX requests for FY13/14 was about 1.1 million (1,107,169). In the past FY, this increased by almost 40% to 1.5 million (1,538,333). And of these, 670K (669661) came from Primo.
- In FY 14/15, Primo was responsible for over 40% of OpenURL requests, i.e. SFX menus
- It reached this number very quickly, within about 2 months of going live
- It simply increased the number of requests, and did not diminish the contribution of other vendors
- Given the impact on SFX, the impact on e-resource usage (search sessions, etc.) should be significant as well
I just received KBART reports for all our schools for Gale’s Virtual Reference Library. The activation in SFX just completed and here are the numbers of entries for which the dataloader script found a match, by institute (location):
- 57: 2,230
- BB: 2,639
- BC: 2,289
- BM: 2,487
- BX: 2,284
- CC: 2,264
- CL: 2,264
- GC: 2,264
- GJ: 2,264
- HC: 2,285
- HO: 2.332
- JJ: 2,284
- KB: 2,384
- LE: 2,275
- LG: 2,431
- ME: 2,365
- NC: 2,230
- NY: 2,507
- QB: 2,395
- QC: 2,266
- SI: 2,460
- YC: 2,266
In addition I learned that the titles from Scribner Writers Online and Twayne’s Authors Online [XLS] were also included in the KBART report and they are also part of the GALEGROUP_DB_VIRTUAL_REFERENCE_LIBRARY target. So any of the title we license from these two collections would have been activated as well.
While these titles are active in SFX now, they won’t be updated in OneSearch until new Google Scholar holdings are created. I will take care of this by Friday.