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Advance planning for printing

Advance planning for a technical solution is the type of issue that seems worth bringing to your attention. This one applies to a library’s future purchases of printers. It may be prudent to consider only buying printers with full network connection capabilities. This allows them to be email aware, meaning that they can receive and print email messaging.

We know that in the future we will replace Aleph with something that is going to be a next-generation cloud-based system. We can predict that it will be a hosted SaaS (Software as a Service) environment, sometimes referred to as a ‘Library Service Platform’ (LSP).

Due to security concerns and technical limitations, cloud-based environments do not support direct connection of local or network printers. Instead, print jobs are sent by email to the printer for processing. (Documentation for Alma, as shown in just one example, can be found on the Ex Libris Knowledge Center.)

This may change in some future Alma enhancement, but for now one should plan for what we known to be already developed. For printing labels and circulation transfer slips, it is wiser to plan on using email aware printers.

An inexpensive network printer (aka not email aware) can continue to be productive without using Aleph or its replacement. Consider carefully whether you would really have a use for printers in some way. For example, the desktop Connexion application—used by many CUNY libraries—allows staff to batch print labels directly to a networked (or directly connected) printer.

Also, some Alma libraries are not be concerned about directly printing transfer slips and patron loan receipts. Instead, they route these emails to a dedicated staff email address, and then selectively print out (on their local network) the emails as needed.

It is up to each library to decide how this applies to their future equipment purchasing plans. It is important that the options be considered and factored into any plan being made.

If you have further questions, please contact the CUNY Office of Library Services.


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