Pre-planning for Aleph Catalog migration

We have begun early planning for our Aleph migration. At the most recent Cataloging Committee meeting, I had asked libraries to begin reviewing their Collection codes. (Ideally, I request that this be done in the first half of 2018.)

The purpose is take into account more recent initiatives and planning. For most libraries, everything may be fine just as it is. For some libraries, it will be helpful to re-visit their selection of collection codes.

For example, the ‘X’ collection codes for textbooks was something that was useful in the past. It was set up in part to facilitate statistics to compare textbook circulation across CUNY libraries.

Some CUNY libraries have already begun to move away from these ‘X’ codes. The utility for comparison is not as useful as it once was.

One CUNY library already moved their ‘retired’ textbooks into a single ‘old textbooks’ collection. (The books are no longer in Reserves.) They are now circulating these older editions in a new way, with more liberal lending policies for their campus’s students.

Last month another library decided to consolidate 14 collection codes into four existing collection codes. The below chart illustrates this change. (A third library reduced these codes down to two existing codes.) Certainly this reduces complication / error, and makes their circulation statistics more manageable for their staff.

Collection codes to be retired New / Existing Collection code
X3REF, X4REF, X5REF REF
X3RES, X4RES, X5RES RESE
X3RET, X4RET, X5RET, TEXTI RETX
X3STA, X4STA, X5STA, STACI STACK

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